Covid-19 On Set Safety Guidelines
As we look forward to resuming live action production, Miniac Films is working to establish policies and practices to ensure a safe working environment for all crew, personnel, and talent. As we stated in a previous blog post, the policies and practices below will continue to evolve as new guidance is published by Local, State, and Federal government and the Center of Disease Control, but the basic premise of working safely and respectfully will be a constant.
Everyone will need to collaborate and contribute as we return to production so we can ensure safety and confidence on set. We encourage everyone to carry a sense of personal responsibility in the workplace and to speak up if they have concerns or ideas. Ideas and feedback are welcome - please send to firstname.lastname@example.org.
From everyone at Miniac Films, thank you and let's stay safe!
The Miniac Team on location in Sao Paulo, Brazil. 2019
Covid-19 Safety Guidelines
Social Distance, Sanitation, Safety Precautions:
Social Distance - Maintain 6 feet apart unless completely unavoidable and absolutely necessary - Keep as much space as possible between crew and talent. The only crew that should be near talent are Hair, Make Up, Wardrobe, or Sound. - Only essential crew, personnel and talent are permitted on set.
Sanitation - All crew, personnel, and talent should wash their hands with soap and water throughout the day. - Alcohol-based hand sanitizer (60% alcohol) to be available and visible. - A designated person or team will be assigned to wipe down commonly touched surfaces throughout the day with disposable disinfecting wipes. - Sets, props, wardrobe, and equipment should also be disinfected frequently by a member of each respective department.
Safety Precautions - PPE (i.e. masks and gloves) to be provided to all crew, personnel, and talent and must be worn at all times. - Infrared temperature checks will be conducted by an authorized representative (i.e. Medic) before all crew, personnel, and talent enter set, as currently permissible under the EEOC COVID-19 Guidance.
- All crew, personnel, and talent will also be required to complete a digital health screening questionnaire before arrival to set.
Must notify unions and all employees ahead of their arrival to set when an infrared temperature check / digital health screening will be conducted.
Anyone exhibiting signs of respiratory illness, including fever or cough will be sent home.
Anyone feeling sick must stay home or inform a supervisor if already on set
GENERAL SAFETY GUIDELINES (During Prep, Production, and/or Wrap): - All crew, personnel, and talent need to be familiar with the CDC Guidelines. - https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/how-covidspreads. html?CDC_AA_refVal=https%3A%2F%2Fwww.cdc.gov%2Fcoronavirus%2F2019- ncov%2Fabout%2Findex.html - Production will assess what prep work can be done remotely. People should only leave their homes or go into the office if absolutely necessary. Conference or Video Calls will replace in person meetings whenever possible (i.e. PPM). - Production should share the safety guidelines with all department heads at the\ beginning of the job. - There will be a person designated to making sure that production is stocked with PPE (i.e. masks, gloves), hand sanitizer, wipes, etc so that it is available at all times (separately from what the set medic will supply on set) - Production will have masks available for crew, personnel and talent. - Replace PPE as necessary. - Dispose, clean, or store PPE properly. - Have a separate disposal receptacle for PPE. - Whether in an office or on set, everyone must maintain a 6 ft distance from one another, unless completely unavoidable. - Wash hands with soap and water frequently throughout the day. - Post signage in bathroom, kitchen, or throughout set reminding people to wash their hands and observe other official CDC guidelines. - Avoid touching mouth, eyes, and nose. - Identify and use an area for Quarantine Storage where purchases / deliveries can be cleaned before being brought into the production office / on set. - Kitchens, restrooms and other high-touch locations will be disinfected multiple times throughout the day. - Consider a cleaning crew to come every morning and/or night to clean the office. - Refrain from using other people’s desk spaces and electronics. - Maintain good ventilation. Keep windows and/or doors open when possible. - Any snacks should be individually packaged. NO communal bowls for sharing.
Casting: - Consider remote casting sessions and callbacks. - Distribute scripts digitally and sign actors in/out digitally if possible (or assign one person to handle) - Minimize the number of people working with actors and provide PPE if auditions to be done in person. - Simulate props by using actors personal belongings. - Consider backups for each role when making final casting selections. SAFETY GUIDELINES ON SET (Per Department): - At the start of each shoot day, the 1st AD and Set Medic shall conduct a Safety Meeting and will address the COVID-19 guidelines and safety protocols as set forth by the Production Company and CDC Guidelines.
Medic: - To consult with Production Company ahead of arriving to set with regard to Company’s COVID-19 guidelines and protocols and inform Production Company of the COVID-19 supplies they will be bringing to set. - Must wear PPE while engaging in person-to-person contact.
Catering/Craft Services: - Wear PPE at all times when preparing or handling food. - Stagger meals times when possible. - Serve food from the truck window or from individual boxes. - Provide plenty of tables and seating (outdoors when possible) to allow for social distance. - Provide a washing station in close proximity to the meal area. - Provide only single-serve packaged condiments. - Provide individual, prepackaged portioned snacks and other food items. - In lieu of reusable water bottles, please use single use containers during the pandemic. Boxed water will be procured if available. - Wash hands before entering the catering or craft service area. - Craft service may not cook or prepare food.
Camera Department: - Coordinate with camera house to schedule a pick-up and minimize handlers. - Camera equipment should only be handled and sanitized by camera department Grip and Electric Departments. - Coordinate needs of Art & Camera departments in advance. - G&E equipment should only be handled and sanitized by members of those departments.
Art Department: - Try to obtain approvals as early as possible and allow enough time to handle pickups and drop-offs so that the proper sanitary measures can be taken. - Switch out and sanitize props as necessary and coordinate with wardrobe dept.
Wardrobe Department: - Always wear PPE while prepping wardrobe (i.e. shopping, in rental houses, or on set) and while in close contact with talent and/or other crew. - Book talent / get sizes as early as possible and stagger appointments for fittings. - Consider having actors use their own wardrobe when possible.
- Sanitize jewelry, glasses, and accessories with non-damaging cleaner. - Assign one person to take photos. - Costumes should be bagged individually, by performer and consider requesting Client permission to allow talent to keep any purchased wardrobe.
Hair and Make-Up: - Must wear PPE while engaged in person-to-person contact. - Shall create space between make-up stations (provide a partition if possible) - Use single-use brushes and applicators. - Disinfect station in between styling talent and clean hairbrushes and combs. - Only remove talent’s PPE when necessary and consider a face shield for them once made up.
Sound Department: - Must wear PPE while engaged in person-to-person contact. - Label Comteks with name of user and disinfect Comteks and mics/transmitters before and after each use.
Script Supervisor: - Provide a sanitized earpiece when required
Talent: - Provide PPE for all talent and guardians / teachers of minors. - Keep talent (OCPs and Extras) socially distanced while in holding. - Consider providing a barrier between talent in between shots. - When possible, prep and execute talent paperwork digitally. - Allow plenty of time for permitting minors and only guardians of minors can accompany them on set.
Video Village: - Encourage remote video village or situate video village in an isolated area, away from crew and talent. Chairs should be set up 6 feet apart. - Consider non-cloth chairs so that they can be sanitized throughout the day. - Any Client or Agency on set should be minimal.
Transportation: - Assign drivers to specific vehicles and limit the number of passengers per vehicle. - Consider a higher capacity bus for shuttling, so there is room to social distance. - People to park and move their vehicle personal themselves
Walkie Talkies: - Equipment will be delivered sanitized to production company with individually packaged walkies.
- Walkies to be labeled and kept by individuals overnight. Batteries to be charged shall be sanitized prior to redistribution to crew & personnel
COVID-19 INFORMATIONAL VIDEOS: • Video 1: What To Know About Handwashing https://youtu.be/d914EnpU4Fo • Video 2: Proper Donning and Doffing of Face Mask https://youtu.be/z-5RYKLYvaw • Video 3: Proper Donning and Doffing of Gloves https://youtu.be/12ZD2lG7yLg